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Written by Simon Zagorski-Thomas
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Friday, 14 November 2008 |
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Proposed Constitution
for An Association for the Study of the Art of Record Production
Constitution
1. TitleThe name of the Association is 'Association for the Study of the Art of Record Production' (ASARP).
The registered address of the Association is: 132d Camden Street, London NW1 0HY, UK.
2. Aims2.1 The aim of ASARP is to provide an international and interdisciplinary organization for promoting the study of record production. The term ‘record production’ is to be interpreted in the broadest sense as the production of recorded music.
2.2 The Association is a non-profit organization with no formal political ties.
3. FunctionsThe functions of ASARP include:
3.1 bringing together academics and practitioners to promote the study of the record production;
3.2 organizing the annual, international Art of Record Production Conference in conjunction with a host institution;
3.3 publishing the free, on-line Journal on the Art of Record Production;
3.4 promoting research into all aspects of record production;
3.5 encouraging recognition of record production as an area for scholarly research;
4. MembershipMembership of the Association consists of individual members, institutional members and supporting members.
4.1 Individual membership is open to any person interested in the study of record production.
4.2 Institutional membership is open to all non-profit-making organizations, institutions and associations interested in any aspect of record production.
4.3 Supporting membership is open to all commercial organizations concerned with record production.
4.4 Membership is acquired on completion of the membership application form and payment of the relevant subscription fee as determined by the Annual General Meeting of the Organization Members.
5. Governance5.1 The Association is governed by the General Meeting and the Executive Committee.
5.2 The Executive Committee is comprised of the Chairperson, the Vice Chairman, the Treasurer, the Journal’s Editor(s), Industry Liason Member and three other members elected from and by the individual members of the organization.
5.3 All officers and other committee members are elected from and by the individual members of the organization.
5.4 All officers are elected for a period of one year but may be re-elected to the same office or another office the following year. Members cannot hold more than one office simultaneously.
6. The General Meeting6.1 All members are entitled to attend the General Meeting.
6.2 The General Meeting takes place every year. The Executive Committee may convene an Extraordinary General Meeting on its own initiative. It must convene such a meeting on the request of at least one third of the Association's members.
6.3 The General Meeting is presided by a nominee of the Executive Committee.
6.4 The General Meeting is empowered:
6.4.1 to decide on the Association's statutes, rules of procedure and membership fees;
6.4.2 to decide on the Association's general policy;
6.4.3 to approve the Treasurer's/Membership Secretary’s financial statement and proposed budget and to appoint auditors;
6.4.4 to approve the Chairman's report and general plan of activities;
6.4.5 to elect the Executive Committee
6.4.6 to dissolve the Association.
6.5 The General Meeting may also allow postal and on-line voting to be organised for any or all ballots.
7. The Executive CommitteeThe duties of the Executive Committee are:
7.1 To control the affairs of the organization on behalf of the members.
7.2 To keep accurate accounts of the finances of the organization through the Treasurer. These are available for inspection by members and are audited before every General Meeting. The organization maintains a bank account.
7.3 To make decisions on the basis of a simple majority vote. In the case of equal votes the Chairperson is entitled to an additional casting vote.
8. Alterations to the Constitution8.1 Any proposed alterations to the Constitution may only be considered at a General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Organisation and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting or participating in the ballot through a system of postal or on-line voting, assuming that a quorum has been achieved.
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Last Updated ( Friday, 18 September 2009 )
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